Gearly UniOps · operational checklists
Set the standard.
Check it on site.
Follow it through.
UniOps turns each site’s standards into scheduled checks, keeps every answer as evidence, and sends what fails to named people.
Demo Hotels Group · Week 45
Checklist calendar
Site
MON
TUE
WED
THU
FRI
SAT
SUN
O-03
O-04
O-07
O-09
O-12
O-15
42 checks · 2 resolved · 1 open
O-07 · Thu · cold room 7.2 °C → kitchen manager
Your standards, built as checks.
Build the checks once. They run daily, weekly or monthly at set times, and each user sees only their own.
01 · Outlet
Outlet 07
The place being checked.
02 · Area
Kitchen
One part of that place.
03 · Checklist
Opening checks
A set of checks with a schedule. Daily, 09:00.
04 · Item
Cold room
One question, its answer type and its limit. At or below 5 °C.
23 answer types, from a tick to a signed indemnity.
Quick answers
Yes or no, text, canned response, multi-select, multi-select with counts
Numbers
Number, numeric range with limits, currency
Dates
Date, time, expiry date
Evidence
Photo, photo with comment, marked-up photo, document scan, signature
Sector fields
Farm details, house details, vet notes
Evidence
Every answer is a record.
Each answer keeps who gave it, when and where, with its photos, signatures and documents attached. Staff can answer without signal, and it syncs later.
Who, when and where on every answer
Works offline in cold rooms, basements and far fields
Status by outlet and area in the app
Every run kept as a PDF
Cold room
Out of range
Answer
7.2 °C · limit 5 °C
Answered by
KT-22
When
Thu 09:06
Where
Outlet 07 · Kitchen
Attached
1 photo
Status
Acknowledged 09:14
Illustration · Demo Hotels Group
Escalation paths
A failed check goes to a named person.
Set the path once. When an answer fails, Gearly finds the closest rule, emails the people on it, and keeps the failure open until someone resolves it.
01 · Fails
7.2 °C
Cold room, limit 5 °C. It could also be a flagged answer or a date near expiry.
02 · Finds the rule
Item at this outlet
then the outlet
then the checklist
The most specific rule wins.
03 · Tells people
Notify
Kitchen manager
Approve
Ops manager
Outside
Contractor
By email, the moment it fails.
04 · Acknowledged
09:14
A supervisor takes it on, in UniOps or the console.
05 · Resolved
11:02
Closed with a comment. Until then it stays open on the calendar.
Three levels of rule
One item at one outlet, a whole outlet, or a whole checklist.
Two lists
People to notify and approvers are kept apart.
Outside addresses
Item rules can also email a contractor or supplier.
Reminders that do the chasing.
Failed-check emails, as soon as an answer fails
Overdue-checklist emails for checks not done on time
Expiry reminders for scanned documents
Scheduled report emails
Proof, site by site.
A checklist calendar coloured by status, with detail and photos
Scheduled versus completed, by outlet
Responses, uploaded documents and vehicle profile reports
PDF output for any completed checklist
Checks for the work you actually do.
Hospitality
Kitchen opening checks, maintenance rounds and visitor indemnities.
Agriculture
House checks, bird counts and vet notes, even where there is no signal.
Manufacturing
Line start-up, safety and equipment checks, with photos and signatures.
Healthcare
Cleaning rounds and equipment checks, signed and dated on every shift.
Retail
Opening and closing checks for every branch, on one calendar.
Fuel and forecourts
Forecourt, shop and safety checks on every shift, day and night.
Vehicles
Vehicle checklists, kept beside service costs and licence expiry dates.
UniOps and UniTime share one console, so managers see hours and site standards in one place.
Bring one checklist.
See where it goes.
We build one of your checks on demo data, fail it on purpose, and follow it from the alert to the fix.